Haryana State Board HBSE 12th Class English Solutions Composition Letter Writing Exercise Questions and Answers.
Haryana Board 12th Class English Letter Writing
Points to Remember while Writing Letters
1. The aim of the letter: Letters are written for at least one of the three purposes: to convey information;
to prompt action; or to maintain a satisfactory communication. The purpose for which the letter is written generally affects the tone or style of your letter. Tone, another word for style, is perhaps the most difficult to control when writing a letter. So it is important to keep your general, as well as more specific aim in mind while writing a letter. ‘
2. Courtesy and Politeness : These qualities are important in a letter not merely because they are the correct way to behave, but also because you are committing yourself to paper. If you know the addressee, you must constantly bear in mind his personality, taste and interests. If you write anything impolite, you may make an enemy where you wanted to win a friend.
If you are writing a letter of complaint, think very carefully before choosing your words. In complaint letters, a copy of letter can be made for future reference. These letters, however, should be composed with more than usual care. As they are attacks on somebody or something, they cannot be expected to go without response, and their tone and phrasing will determine whether the answer is a mild apology or a violent counter-attack.
3. Clarity of thought and expression : It is very important to express your thoughts properly and clearly. We must always be quite clear about why we are writing the letter. You should express yourself in such a way that the recipient of your letter will understand you easily. Try to use short words and short sentences which convey the message simply and clearly. Long words and complex grammatical constructions are not only difficult to read but are often imprecise.
4. Avoid cliches and worn-out phrases : Always avoid worn-out phrases such as ‘We beg to acknowledge receipt of your letter’ or ‘Permit me to state.’ Just go ahead and state an idea as if you were talking face to face with the recipient. It is better to write ‘Thank you for your letter’ instead of ‘We beg to acknowledge the receipt of your letter’.
5. Accuracy and Completeness : Your letter should always be dated. Check that the recipient’s name and address are given correctly and spelt accurately. Read the letter again before putting it into the envelope, Check spelling, punctuation and grammar, any facts and figures.
The Basic Framemark of a Letter
Although letters deal with a wide range of topics, it is possible to categorise the main parts of a typical letter. Most letters would not contain all these features, but they should all contain the essential parts, namely: the sender’s name and address, reference code, date, the recipient’s name and address, the opening salutation, message or the main body of the letter, a complimentary close, signature and a sender’s name.
(a) The Sender’s Name and Address : The sender’s name and address is usually written at the top left of a letter, aligned on the longest line. The full postal address (including the country of the sender in a foreign country) should be used so that the recipient knows exactly where to reply. In most of the business letters, the names and addresses are already included as part of the printed letter heads.
(b) Reference Code: Reference code are generally used in official letters and business letters to help in filling or locating as also in replying letters. The reference code is usually given to the left above the sender’s address.
(c) Date : The date should always be given in full and not in the form of numbers such as 5.3.20…………… .It is also much better not to abbreviate month or years, and the year should always be included as it may be important in referring back to past correspondence for both you (sender) and the recipient.
(d) Recipient’s Name : If possible you should include the name of an individual recipient and at least a specific job title if it is a business or official letter. This makes the letter someone’s particular responsibility and it may lead to a quicker reply. It may also be useful if you need to follow up the letter and want to know to whom you wrote in the past.
(e) Courtesy Titles : “An Individual’s name” should always be preceded by a courtesy title, and the spellings of names should be carefully written. The most common courtesy titles are ‘Mr’, ‘Mrs’, ‘Miss’, or ‘Ms’. If you are unsure of a woman’s marital status, it is generally acceptable to use ‘Ms’ instead of’Miss’ or ‘Mrs’. Some courtesy titles are related to qualifications, professions or honours and replace the normal courtesy titles. These are : ‘Prof, ‘Dr’, ‘Rev’, ‘Chaudhary’, ‘Sir’, etc. ‘Dr’ or ‘Doctor’ can be used for a man or a woman, and is used if the person has a doctoral degree as well as for medical doctors.
(f) Recipient’s Address: This should be copied carefully from the previous correspondence if available and should be the same as the address to be used on the envelope.
The addresses generally include some or all of the following:
- A building or house number (and a flat, chamber or office number if appropriate). No comma is needed after the number before the road name.
- A road name.
- The name of the street.
- The name of the locality.
- A village name, or a district of a town if there are several streets of the same name in a town.
- The postal town. This is the town where letters are sorted for local delivery.
- The Pincode.
- Name of the country, if you are sending the letter abroad.
(g) Opening Salutation (or greeting): The opening salutation is used according to the way the recipient’s name has been given. If the letter is addressed to an individual the salutation would normally be in the form ‘Dear Mr Kapoor’, ‘Dear Miss Dixit’ etc, (i.e. the courtesy title and surname, but no initials or first names). If the recipient is a good and intimate friend, it would be appropriate to use the first name as, ‘Dear Rajneesh’. If the person has been addressed by office rather than by name, the greeting should be ‘Dear Sir’ or ‘Dear Madam’. If a whole department or business organization is being addressed the salutation would be ‘Dear Sirs’.
The text of the letter itself likewise always begins with a capital letter and the first word is placed about one or two centimeters from the margin as when starting a paragraph.
(h) Subject Heading: It is generally used in business and official correspondence. It is often helpful to both the sender and the recipient to give a subject heading after the recipient’s address. It should be short and concise and should match that given by your correspondent if you are continuing discussion of the same topic.
(i) Message, or the main body of a letter : Sometimes it is difficult to think of suitable words with which to start the letter. Given below are some of the openings. But the list is by no means exhaustive and you may use any opening that suits you.
With reference to your letter of ……………………………….. .
Thank you for your letter of ……………………………….. .
In reply to your letter of ……………………………….. .
I am delighted/glad/pleased to tell/inform you that ……………………………….. .
I regret/am sorry to tell/inform you ……………………………….. .
I wish to draw your kind attention towards ……………………………….. .
As requested ……………………………….. .
I am writing to ……………………………….. .
We recently wrote to you about ……………………………….. .
You may be interested to hear ……………………………….. .
We wish to remind you that ……………………………….. .
Referring to your letter of ……………………………….. .
I wonder if you could ……………………………….. .
I wish to ……………………………….. .
I enclose ……………………………….. .
Please ……………………………….. .
I am sorry to inform you that ……………………………….. .
We would like to know ……………………………….. .
I have to point out ……………………………….. .
We have carefully considered ……………………………….. .
Always refer to any previous correspondence in the first paragraph and also try to get to the point of the letter reasonably quickly without beating about the bush. It is the best to start a paragraph with a ‘topic sentence’, that is, introducing the subject of the letter, as this will help your reader to follow the train of your thought.
(j) Complimentary Close: This should match the opening greeting. ‘Yours sincerely’ or ‘Yours faithfully’ will be appropriate in nearly all business and official letters. You can use ‘Yours sincerely’ in personal letters for friends. ‘Yours truly is also very common. In personal letters when you are writing to younger brother, sister etc. you can write ‘Your loving brother/sister’, etc. When the letter is addressed to parents, uncles, etc., write ‘Yours affectionately. ‘Yours respectfully’ is used for higher or closer and respectable persons.
(k) Sender’s Name: It is at the bottom of the letter on the left-hand side. Also mention the designation if given.
I. Business Letters
Business correspondence is very essential for the smooth and successful running of business. It is rightly said: “A letter in business is what medicine is to a patient.” A good letter is very helpful in opening new channels in business and promoting the already established business. It opens the way for your goods or your services. It tells the story of the real character of your firm.
Features of a good business letter :
1. Completeness: A good business letter is complete by itself. All the important details must be mentioned in it. All the facts and figures which are to be mentioned should be given in a clear manner. It saves us from further correspondence or inconvenience.
2. Conciseness: A letter should be to the point. It should neither indulge in unnecessary details or leave out anything which might hamper understanding.
3. Correctness: The information given in a business letter must be correct. The language should be clear so that our intention is understood clearly and correctly.
4. Politeness: A business letter should be polite. Courtesy is invaluable for good business relations. By courtesy or politeness, it is meant that we should make a liberal use of ‘Thank you’, ‘Please’, etc.
5. Clearness: This is one of the most important essentials of a good business letter. All the ideas expressed in the letter, the information which you convey or seek, should be mentioned in crystal clear language.
Parts Of A Business Letter
A business letter consists of the following Parts:
- The reference
- The sender’s address
- The date
- The inside/receiver’s address
- The salutation
- The body of the letter
- The complimentary close
- The signature
- The enclosures and postscript (if any)
Layout Of A Business Letter
- The reference
- The sender’s address
- The date
- The inside/ receiver’s address
- The salutation
- The body of the letter
- The complimentary close
- The signature
- The enclosures and postscript (if any)
(i) The reference:
On the left-hand margin the reference number of the letter is given. The reference number helps in knowing the contents of the earlier letters.
(ii) The sender’s address: It comprises the address of the sender, the person who is writing the letter, e.g.
Lalit
465, Model Town
Kamal
(iii) The date: Always write the date in full, starting close from the left-hand margin, can be written in either of the following two ways: 1
August 25, 20 ………………..
Or
25th August, 20 …………………..
Writing of dates in figures (25.7.20 …………………. ) should be avoided.
(iv) The inside name and address: It is an essential part of the business/official letter. It should be similar to the address on the envelope. It should start from the left side margin, e.g.
M/s Verma Brothers
Housing Board Market
Jind.
(v) The salutation: This is given below the name and address of the recipient of the letter. The usual form of salutation is “Dear Sir/Madam” and ‘Dear Sirs’ when a partnership is addressed.
(vi) The body of the letter :
This is the most important part of the letter. It contains all the information which the sender wants to convey. While writing the body of the letter, don’t waste words on unnecessary remarks. Divide the subject matter into paragraphs and keep your sentences short.
(vii) The complimentary close : It is the polite way of ending a letter. The close should match the salutation. The use of “Yours faithfully” or “Yours truly” is very common.
Important:
(a) The first letter of the close is capital.
(b) There is no apostrophe (’) in “yours”.
(c) At the end of ‘Yours faithfully’ or ‘Yours truly, there is a comma (,).
(ix) The signature:
The complimentary close is followed by the signature of the sender. A letter should be signed by hand and in ink. The name of the signing authority should be given just below the signature with his/her designation.
(x) The enclosures and postscript (if any): Sometimes a letter carries alongwith it some other papers, such as price list, catalogue, etc. In such cases, a mention is made of these in the line below the signature and at the left side margin :
Encl: Three OR
Encl:
(1)
(2)
(3)
Postscript is something added after the letter is closed. This is something which one remembers after completing the letter.
Types Of Business Letter
There are various kinds of business letters which a businessman has to write, receive and acknowledge. The following are the main types of business letters :
- Letters of enquiries and replies
- Letters of orders and their execution
- Letters of complaints and adjustments
- Letters about credit and status enquiries
- Settlement of accounts
- Application for jobs/distribution/agencies.
- Circular letters
- Appointment letters and letters of refusal.
1. Suppose you are Bhagat Ram, Manager of Moonlight Cricket Club. You had placed an order with M/s Kartar Trading Company for cricket equipments. But the goods supplied to you do not conform to the specifications. Write a letter to the firm, complaining about it.
Ref. No. MCC/479-3/02
Moonlight Cricket Club
Sector-17
Chandigarh
March 18,20 …………………
M/s Kartar Sport Trading Co.
Main Bazar
Ambala City
Subject: Complaint against defective cricket equipments.
Dear Sirs
Thanks for supplying us with the cricket equipments, for which we had placed the order No. MCC/223-2/00 dated 20th February 20…. But, we are sorry to point out that the articles sent to us, do not conform to the samples, we were shown by you. Out of the ten dozen cricket balls, almost half are of inferior quality and ten cricket bats have got cracks. I think, it is due to the negligence on the part of your packaging section.
You are requested to replace the defective articles at your own cost.
Thanking you
Yours truly
Bhagat Ram
Manager
2. Write a letter on behalf of Pankaj Crockeries, Rohtak to a firm in Panipat placing order for some items of Crockery.
Ref. No. PC/601-02
Pankaj Crockeries 50,
Rajguru Market Rohtak
August 25, 20 ……………….
M/s Badshah & Co.
Main Market
Panipat
Subject: Order placement for crockery items.
Dear Sirs
We shall be glad if you will please send us the following goods immediately after receiving this letter as per rates quoted in your letter No. BC/91/11 dated August 15,20 ……………….. .
(1) 20 dz Big Glasses@ Rs. 100 per dz.
(2) 15 dz Coffee Mugs @ Rs. 200 per dz.
(3) 30 dz Dinner Plates @ Rs. 150 per dz.
(4) 10 dz Tea cups and Saucers @ Rs. 80 per dz.
Please pack the goods carefully as usual and collect the amount of invoice by negotiating the R7R through the Punjab National Bank, Rohtak.
Yours faithfully Proprietor Pankaj Crockeries
3. A new advertising firm needs an office in the central market. Write a letter offering part of your office on rent. You are the office Manager, Planwel Company, Tarapore Towers, M.G Road, Bengaluru.
Planwel Company
Tarapore Towers M.G.
Road, Bengaluru
July 5, 20 ……………….
M/s Odyssey Advertising Company
321 Stadium Road
Bengaluru
Subject: Building on rent.
Dear Sirs
We came across your advertisement in The Times of India, dated 2nd July for accommodation for your office. In this connection, we make an offer of some part of our office on rent to you. We have three big halls in Tarapore Apartments which we can spare for you. The total floor area is about 200 Sq. feet. Regarding terms and conditions we wish to say we can offer you this space at Rs. 30,000 per month. Apart from that you will have to deposit a goodwill amount of Rs. 3 lakhs and rent for ten months in advance.
You will be required to sign an agreement drawn by our legal adviser before taking possession of the halls. Whenever we wish to get the rooms vacated we will give you six months notice. If these terms and conditions are acceptable to you, please write to us so that we can proceed further in this matter.
Thanking you,
Yours faithfully ABC
Officer Manager
4. You are Munish/Meena staying at 32, Model Town, New Delhi. Last month, you got an inverter installed at your house through ‘Electronics World’ of Lajpat Nagar, New Delhi. Now you find that the inverter is not working and the local electrician who examined it has told you that it has some technical defect. Write a letter to the dealer, asking him to replace it immediately under the terms and conditions of the deal.
Munish
32, Model Town
New Delhi
April 10,20 ……………….
M/s Electronics World
Lajpat Nagar
New Delhi.
Subject: Complaint about the inverter.
Dear Sir,
Last month, I got an inverter installed at my house through your firm. I am sorry to inform you that this has started giving me troubles. It has stopped working. Yesterday, I called a local electrician to check it. After examining it he has told me that it has some technical defect. I had never expected this type of experience after spending about fifteen thousand rupees. I am sending this inverter back to you to replace it immediately under the terms and conditions of the deal. I request you that replacement may please be done within three days.
Thanking you
Yours faithfully
Munish.
5. You are Geeta/Mohit of 26, Urban Estate Sector 13, Kurukshetra. Last week, you bought an automatic Samsung washing machine from M/S Gupta Electronic Stores, Main Bazaar, Panipat. The machine has turned out to be a defective piece. Pointing out the defects, write a letter of complaint to the dealer with the request to replace the machine with a new piece at the earliest.
Geeta
26, Urban Estate
Sector 13, Kurukshetra.
May 7,20 ……………………
M/s Gupta Electronic Store
Main Bazar
Panipat
Subject: Complaint about the washing machine.
Dear Sir
Last week, I bought an automatic Samsung Washing Machine from your store. It is a very painful experience for me that the machine has turned out to be a defective piece. It stops working after running for five minutes. Its motor gets up very hot. It starts making strange noises. It also gives an electric shock if it is touched. I had never expected this type of defective piece at the cost of twenty thousand rupees. I am sending this washing machine back to you for replacement with a new piece at the earliest.
Thanking you
Yours faithfully.
Geeta
6. You are Ashok Mehta, the proprietor of Ashoka Book Shop, Sonipat. Write a letter to a publisher, placing an order for the books required by you.
Ref. No. ABS/104-3/00
Ashoka Book Shop
Main Market
Sonipat
March 8,20 ………………
Sales Manager
Jyoti Book Depot Private Limited
295, Ibrahim Mandi
Kamal
Subject: Ordering for books.
Dear Sir
You are requested to kindly supply me the following books as per V.P.P :
(1) Deepak Hindi Guide XII 50 copies
(2) Deepak English Guide XII 75 copies
(3) Deepak Political Science Guide XII 150 copies
Please allow the discount which you generally allow to the dealers. Please see that the books are properly packed and make it sure that the books must reach to me within a week.
Thanking you
Yours faithfully
Ashok Mehta
Proprietor.
7. Supposing yourself to the principal of D.A.V. School, Chandigarh, place an order to M/s Facit India Ltd. for a xerox machine for your School.
Ref. No. DAV-Chd./1079-02 ‘
D.A.V. School
Sector-12
Chandigarh
January 10, 20……………………..
M/s Facit India Ltd
Asaf Ali Road
New Delhi
Subject: Order placement of xerox machine.
Dear Sirs
We wish to purchase a xerox machine for our school. We need the latest model of the machine.
You are, therefore, requested to send us illustrated catalogue of xerox machines. We would prefer that you send your agent to give a practical demonstration of the xerox machine. Kindly also supply full particulars abouf delivery period, warranty, service period and also the discount that you allow to educational institutions.
Thanking you
Yours faithfully
Devendra Arora
Principal.
8. Imagine that you are the General Manager of Hitkari Potteries, 487, Mathura Road, Agra. You are unable to execute the order placed by M/s Digambar Crockery Store, Sonipat. Write a letter to them expressing your inability.
Ref. No. HP/789-12/00
Hitkari Potteries
487, Mathra Road
Agra
December 12, 20 ………………..
M/s Digambar Crockery Store
B-6 Rajguru Market
Sonipat.
Dear Sirs
Kindly refer to your order dated 5th December for various items of crockery. There has been a strike at our factory for the last three months. Moreover, we have many orders at hand that it will take about one year to fulfil them after the strike ends. Therefore, we regret to inform you that we will not be’able to execute your order.
We are sorry for the inconvenience caused to you.
Thanking you
Yours faithfully
General Manager
Hitkari Potteries
9. Write a letter of enquiry to M/s Aggarwal Traders, Delhi enquiring about various kinds of gift items for Diwali. [H.B.S.E. March 2020 (Set-B)]
Datta Gift Shop
6, Kunj Vihar
New Delhi April
4, 20………………..
M/S Aggarwal Traders
Delhi
Subject: Enquiry about various kinds of gift items for Diwali.
Dear Sir
We have seen your advertisement on ‘Taptol TV CanneT that you deal in gift items for various festivals. Our shop also deals in this trade since 1980. As you know that Diwali is the best festival to for the business of gifts and our business reaches at high this time. This time we have decided to buy gifts from you for Diwali. Therefore, you are requested to provide us proper information about the manner, terms and conditions of your business. Please also explain what discounts your company gives for buying gifts in bulk and the procedure of delivery also.
Thanking you
Yours faithfully
Naveen Datta
10. You are the Branch Manager of New India Insurance Company. Place an order with M/s Usha Engineering Works for ten super room coolers, demanding proper commercial discount.
Ref. No. NIC/93/219
New India Insurance Company
Connaught Place
New Delhi
The Sales Manager
Usha Engineering Works
Bangaluru
Dear Sirs
We thank you for your letter of December 15,20 …………………… giving details of your range of room coolers. We have
decided to place an order for ten super room coolers on the terms stated in your letter. However, we would like you to give us proper commercial discount in view of our bulk order.
We place this order on the clear understanding that the consignment will be despatched in time to reach us by 15 th of November. Payment will be made by bank draft within a week of the receipt of the bill.
Yours faithfully ABC
Branch Manager
II. Official Letters/Applications
11. You are Kazim/Kumud of 148, Raj Nagar, Jhajjar. You are awaiting your class XII results. Meanwhile, you would like to do a short-term course on etiquette development. Write a letter to The Director, Personal Care, Rohtak enquiring about the course detail. (125-150 words) [March 2019 (Set-A)]
Kumud
148, Raj Nagar
‘Jhajjar
March 16, 20…………..
The Director
Personal Care
Rohtak
Subject: Enquiry about the etiquette development course.
Sir
With reference to the above-cited subject. I want to say that I have appeared in Bhiwani Board examination of class XII. My result will be declared after 15th of May. There is a gap of nearly two months. I wish to join the etiquette development course offered by your institute. Please send me detailed information about the course-i.e. duration, timings and fee. Please send me the required information at the earliest so that I may decide the future action.
Thanking you
Yours Faithfully
Kumud
12. You are interested in talking The British Council library membership in Delhi. Write a letter to The Head Librarian asking for the details and the required procedure. You are Preetam/Priya. Preetam [H.B.S.E. March, 2019 (Set-C)]
261, Sector-6
New Delhi
7, April, 20……………
The Head Librarian
The British Council Library
Delhi
Subject: Regarding membership of the library.
Sir,
With due respect, I would like to request your good self that I am interested in taking the membership of the British Council Library in Delhi. I am a B.A. (Honours) in English degree holder. I am preparing for the civil services exam. The membership of this library may be highly helpful for promoting my career. Please send me the details and required procedure, so that I may proceed further. Hoping for a prompt and favorable response.
Thanking you
Yours faithfully
Preetam
13. You are Rajendra Singh of village Munak, Karnal. Write a letter to the Deputy Commissioner of Karnal, requesting him to open a dispensary in your village.
Rajendra Singh
Vill. Munak
Karnal
March 18, 20 ………………..
The Deputy Commissioner
Karnal
Subject: For opening a dispensary in the village.
Sir
On behalf of the residents of my village, I wish to draw your attention to highlight a grievance of the village. There is an urgent need of opening a dispensary in village Munak. Ours is a big village with a population of about ten thousand. But there is no dispensary in this village. People have to go to the Karnal dispensary even for the treatment of minor fever. People face much difficulty when there is an emergency case, as the Karnal dispensary is 15 kilometers away. The problem becomes more acute in the rainy season. Therefore, on behalf of the people of this village, I request you to open a dispensary in this village immediately.
Thanking you
Yours faithfully
Rajendra Singh
14. Write a letter to the SHO of your locality reporting the theft of your bike/scooty. You are Nisha/Naresh living at 1020, Sector 6, Jind. [H.B.S.E. March 2018 (Set-D)]
Naresh
1020, Sector 6
Jind
05 January, 20…….
The S.H.O.
Sadar Police Station
Jind
Subject: Complaint about the theft of bike.
Respected Sir
Most respectfully and with humble request that today I went to the Sadar Post Office for some urgent work. I parked my bike HR 32A-1790. Hero Handa Splendour outside the Post Office. After thirty minutes when I came out of the Post Office, my bike was missing. It is a bike of 2016 model. It is of black colour. It was properly locked. Some unknown person had stolen it. I request you to register a report of the theft and try to find out my bike.
Thanking you
Yours Faithfully
Naresh
15. You are Reena/Rohit. Even after repeated complaints, nothing has been done to address the problem of open potholes in your locality. Write a letter to the Municipal Commissioner, Karnal, requesting him to address the issue at the earliest. [H.B.S.E. March 2019 (Set-D)]
Rohit
52-A, Meera Colony
Karnal
7, March, 20…………..
The Municipal Commissioner
Karnal
Subject: Regarding problem of open potholes.
Respected Sir
With due respect a big problem of the residents of Meera Colony, Karnal is put up before your good self. In our colony, all the potholes are lying open for the last two months. The residents of the colony have requested many times to the Municipal Corporation employees to cover these potholes but none care for this problem. Now and then many accidents have taken place due to these open potholes. Yesterday a seven-year-old boy fell into a pothole but luckily a passer-by saw this and rescued the boy. A big tragedy averted. I request you to do the needful to address the issue at the earlier.
Thanking You
Yours faithfully
Rohit
16. You are Suneel/Sunita, the head boy/girl of Raman Public School, Jind. An excursion has been planned from your school to Shimla. Write a letter to The Secretary of, Youth Hostel, Shimla requesting him to provide accommodation for 15 girls and 20 boys for five days. (125-150 words) [H.B.S.E- 2019 (Set-B)]
Sunita
Raman Public School
Jind
January 4, 20……………….
The Secretary
Youth Hostel
Shimla
Subject: Regarding accommodation Sir
It is requested to your good self that an excursion to Shimla has been planned by our school. We shall reach Shimla on 17 January in the evening and shall stay there till 22 January at 7 p.m. You are hereby requested to provide accommodation for 15 girls and 20 boys for five days. Please do inform me upto 15 January about the confirmation of the accommodation along with the facilities available. Hoping for a favourable and timely response.
Thanking you
Yours faithfully
Sunita (The Head Girl)
17. In the capacity of the President of the Welfare Association of your colony, write a letter to the commissioner of Chennai Corporation, complaining against the poor insanitary conditions in your locality.
President
Residents Welfare Association,
Anna Sali Nagar, Chennai
March 23, 20 ………………..
The Commissioner,
Chennai Corporation,
Chennai.
Subject: Poor insanitary condition in our locality.
Dear Sir,
1 wish to draw your kind attention towards the bad sanitary conditions of our locality. The roads of the colony are in poor condition. There are pot holes on the roads. In rainy season, these holes are filled with water. Mosquitoes breed in these holes and create the danger of Malaria.
There are heaps of garbage lying everywhere. The municipality sweeper does not come regularly. The drains are not cleaned regularly. There are stray dogs everywhere.
I request you to visit to our locality and see things for yourself. Please instruct the sanitary staff to see that the roads and streets are swept daily and the drains are cleaned regulary. Garbage should be removed daily.
Thanking you
Yours faithfully
Mohan.
18. Your name is Lalit and you live at 465, Model Town, Karnal. Write a letter to the Senior Superintendent of Police, Karnal about the sudden increase in the cases of thefts in your city.
Lalit
465, Model Town
Karnal
June 29, 20 ……………………..
The Senior Superintendent of Police
Kamal
Subject: About sudden increase in the cases of theft.
Sir
I wish to draw your attention to the sudden increase in the number of thefts in this city. Daily we read in newspapers about the number of thefts being committed in Kamal.
Thefts have become very common in the city. As no thieves have been caught so far, they have become bolder. Now they commit thefts even during the day. Last week, the thieves broke into a house in the afternoon. The family had gone to see a film. The thieves took away a lot of money and valuable things.
The cash and property of the people is not safe. It is very difficult for a family to go out of the city during the vacation. There is always the fear that thieves will take away costly things during the owner’s absence. You are requested to take effective steps to check the growing number of thefts. The police patrolling should be increased and the thieves should be caught immediately.
Thanking you
Yours faithfully
Lalit.
19. Write an application to the Principal of your school requesting her to grant you one day’s leave. Sign as Kanika/Kunal of class XII. [H.B.S.E. March, 2018 (Set-B)]
The Principal
Govt. Sr. Sec. School
Model Town, Ambala City
10, July, 20………
Subject: Application for one day leave.
Madam,
With due respect, I beg to say that I am a student of XII C class in your school. Today I have an urgent piece of work at home. So, I cannot come to school. Kindly grant me leave for one day i.e. 10 July, 20 I shall be heartily thankful to you.
Yours faithfully
Kunal
20. You are Mohit, a student of DAV School, Panipat. Write an application to the principal of your school, suggesting some improvements in the school canteen. .
The Principal
D.A.V. School
Panipat
Oct. 15, 20 …………….
Subject: Suggestions for improvements in the school canteen.
Sir
The working of our school canteen is not satisfactory. I wish to make some suggestion to improve its working. The contractor of the canteen is not an efficient person. His behaviour with the students is not good. I suggest that he should be changed. There should be a separate section for the staff and the students. The seating capacity of the canteen should be increased. There is no proper seating arrangement. There should be more chairs and tables in canteen.
The quality of the eatables should be improved. There should be arrangement for fast food also which can be prepared on order, for example, Samosas and chow-mien. I hope you will consider my suggestions positively.
Thanking you
Yours Obediently
Mohit
Roll No. 29, Class-XII (Arts).
21. Write an application to the Principal of your school requesting her to remit your fine for being absent from school. Sign as Roma/Rajiv of class XII. [H.B.S.E. March, 2018 (Set-C)]
The Principal
Arya High School
Ambala Cantt
7, May 20 ………………….
Subject: Remission of fine.
Madam
I am a student of the XII class of your school. Our English teacher gave us a test on Monday. I could not take the test as I was ill on that day. The teacher has fined me twenty rupees. I am good at English. I have always got good marks in English. I never avoid taking test. If I had been well on that day, I would have taken the test. I am willing to take the test any time. You are requested to kindly remit the fine. I shall always be thankful to you.
Thanking you
Yours obediently
Roma
Class-XII
22. You are Ajay Kumar, a student of class XII of Government Senior Secondary School, Ambala. Write an application to your Principal, requesting him to grant you full fee concession. [H.B.S.E. 2017 (Set-A)]
The Principal
Government Senior Secondary School
Nicholson Road
Ambala.
March 7, 20 ………………………
Subject: Application for full fee concession. ,
Sir
I am a student of the XHth class of your school. My father is a clerk in a government office. His salary is very less. He has a large family to support. So he is unable to pay my school fee. I am good at studies. Last year I topped the class in the annual examination. I am the captain of the school’s hockey team. My father wants me to leave the school but I very much want to study. You are requested to kindly grant me full fee concession.
Thanking you
Yours obediently
Ajay Kumar
Class XII, Roll No. ……………………
23. Write an application to the principal of your school requesting him to issue you a character certificate. You are Abha/Abhishek of class XII. [H.B.S.E. March, 2018 (Set-A)]
118, Jain Colony ‘
Jalandhar City
March 8 …………………..
The Principal
Govt. Senior Secondary School Patiala
Subject: For character certificate.
Sir
I am an old student of your school. I have passed class XII from your school. Now I wish to apply for the job of a clerk in a private firm. So, I need a character certificate from you. I studied in your school from 2016 to 2018. I appeared in XII class examination in March, 2018. I got 1st division in the examination. During my stay at school, I took part in all the social and literary activities of the school. I was the captain of the school cricket team in 2017.1 also took part in drama. You are requested to kindly issue me the character certificate.
Thanking you
Yours obediently
Abha
24. You are a student of Rajendra School, Patiala. Write a letter to the Librarian of the School, requesting him to remit your library fine. [H.B.S.E. 2017 (Set-B)]
The Librarian
Rajendra School
Patiala
February 18,20 ……………………
Subject: For the remission of library fine.
Sir
I am a student of XII class of your school. I borrowed two books from the school two months ago. Then there were three holidays in the school. I went to Bengaluru to visit my uncle and took the books with me. By mistake I forgot the books there. I came to know of this mistake when I came back to Patiala. But by that time, my uncle had left for America and returned only last week. Then he sent the books to me by post. Today when I came to library to return the books, I found that a late return fine of rupees 100 on the books is due towards me. Sir, my father is a man of limited means. This fine will be a strain on his resources. So, you are requested kindly to remit this fine.
Thanking you in anticipation
Yours obediently
ABC
XII class
25. Write an application to the Regional Manager, State Bank of India of your city, asking for a loan for further studies. [H.B.S.E. March, 2020 (Set-A)]
The General Manager
Rahul Sharma
93 Sector 25-B
Kamal.
August 19, 20…………….
The Regional Manager
State Bank of India
Kamal.
Subject: Request for education loan.
Respected Sir,
1 would very humbly bring this in your notice that I am applying for study loan in your bank. My name is Rahul Sharma and my father’s name is Brij Bhushan Sharma. I was a student of S.D. Sr. Sec. School, Kamal and secured first division in the board exams. I appeared in AIEEE and selected for one of the top notch Engineering Colleges. My session starts from July and my whole family is very happy to know the news. However, I have to seek a student loan from your bank because my family is unable to bear the educational expenses due to poor economic condition. My father is the only earning member of the family who is a farmer. In such a situation, I will request you to kindly grant me a study loan for six years period to complete my studies. I will repay it after getting a job. All the required documents are enclosed herewith. Waiting for your kind approval.
Thanks
Yours Faithfully
Rahul Sharma.
26. Write a letter to the Superintendent of Police of your district, complaining about poor patrolling by the Police in your area resulting in petty crimes. Sign yourself as ABC. [H.B.S.E. 2017 (Set-D)]
The Superintendent of Police Ambala
Subject: Complaining about the poor patrolling by the police.
Hon’ble Sir
Most respectfully I wish to bring to your kind notice towards some points regarding the poor patrolling by the police in our area of Model Town. Sir, in this area no police patrolling party is ever seen after 8 p.m. It is the time when the petty crimes start taking place. Daily one or two and sometimes more chain snatching cases are reported. It seems that the chain snatchers are in high spirit in this area. Hit and run cases have become to common. Encroachments on footpaths by the rehries and vendors have added more to our troubles. We request you that a special team of police patrolling party with strict instructions may please be deployed in our area so that the life of citizens may go on safely and fearlessly.
Thanking you
Yours faithfully
ABC.
27. Imagine that you are the Principal of Shivalik Public School, Shimla. Write a letter to one of your students, rusticating him for misbehaviour. [H.B.S.E. 2017 (Set-C)]
The Principal
Shivalik Public School
Shimla
January 18,……………………….
Arun Bhagat
Class XII, Roll No. …………………………
Subject: Rusticating for misbehaviour
You have not improved despite numerous warnings given to you by me and your class teachers. Your misconduct in the school still continues. Many teachers have complained about your aggressive behaviour with the classmates. At a number of times you have shown disrespect to your teachers also. You were let off in the past with light punishments because you had promised to reform yourself. But I find that your promise was not at all genuine. Yesterday, you struck Manoj of class XII with your cricket bat and injured him seriously. Such a behaviour cannot be tolerated. I am, therefore, compelled to rusticate you from the school with immediate effect. Your parents have also been informed.
Principal
III. Letters To The Editors
28. Your name is Sarvjeet Singh Cheema. You feel that the present system of examination is defective. Write a letter to the editor of a newspaper expressing your views on the present system of examinations.
Sarvjeet Singh Cheema
153, Civil Lines
Ludhiana
May 29, 20 ……………….
The Editor
The Tribune
Chandigarh
Subject: Present System of Examination.
Sir
Through the columns of your esteemed newspaper, I want to express my views on the defective examination system of our country. Our examination system needs immediate reforms. In the present system, the examination is held after the end of the year. A student’s performance naturally depends more on chance than anything else. If he gets those questions which he has crammed, he does very well. If his guess fails, he also fails. Also, this system encourages copying. Only set questions are asked. Students take copying material with them, or it is smuggled to them from outside. The evil of copying is fast spreading.
It is clear that our educational system needs reforms. Except in languages where a student’s expression is to be judged, in all other subjects, short objective type questions should be asked. But all the students should not be given the same question paper. They should be given separate question papers so that they cannot do copying. There should be three or four tests in a year. In this way, we can improve the standard of examination system.
Thanking you
Yours faithfully
Sarvjeet Singh Cheema.
29. You are Manpreet Brar of Chandigarh. There has been an increase in road accidents in your city. Write a letter to the editor of a newspaper, suggesting ways and means to check these accidents.
Manpreet Brar
327, Section 22-A
Chandigarh
October 15, 20 …………………….
The Editor
The Tribune
Chandigarh
Subject: Increasing road accidents
Sir
Through the columns of your esteemed newspaper, I wish to suggest ways and means to check the ever- increasing number of accidents in our city. Most of the accidents in the city are committed by persons who are not fully trained to drive vehicles. The drivers of the private buses, jeeps, tractors, etc. are not fully trained. They do not know much about the traffic rules. They endanger not only their own life but also the life of the others. The children of the rich families who have cars but who are below the age of eighteen, are often seen driving their cars. Such children also cause accidents.
Strict checking should be done from time to time to check whether the person driving a vehicle is drunk or not. There should be heavy penalty for drunk driver. There should be proper traffic control. The government should put up proper road signs at bends and crossings. Only then can we check the ever increasing number of road accidents.
Thanking you
Yours faithfully
Manpreet Brar
30. The noise of the loudspeakers is a nuisance, particularly during the examination days. Write a letter to the editor of a newspaper bringing to his notice the nuisance created by the loudspeakers. Your name is Prahlad Singh.
Prahlad Singh
326 Sector 22-A
Chandigarh.
May 2, 20 ……………………
The Editor
The Hindustan Times
New Delhi
Subject: Nuisance created by the loudspeakers
Sir
Through your esteemed newspaper, I wish to draw the attention of the authorities towards the growing nuisance caused by the loudspeakers in Ludhiana. All religious places of worship put loudspeakers on the roofs. They keep blaring all the day and till late in the night. The next morning, these loudspeakers start shrieking very early. Our annual examinations are drawing near. Students feel disturbed by the loud sound of these loudspeakers. We demand that all these religious places of worship should be allotted some specific time for the use of loudspeakers. I hope the authorities will look into the matter seriously.
Thanking you
Yours truly
Prahlad Singh
31. You feel that there should be moral education in schools. Write a letter to the editor of a newspaper stressing the need for introducing moral education in schools.
Sudhir Verma
346 Kotputli Lane
Kamal
September 10,20 ………………………
The Editor
The Times of India
New Delhi
Subject: The need for introducing moral education in schools.
Sir
Kindly let me express my views, through the columns of your newspaper. The modem society is becoming more and more faithless. The religious and moral values which were the basis of the Indian society are disappearing. Most of the social ills present today are because of the separation of morality from life. I am, therefore, of the opinion that there is an urgent need of introducing moral education in schools. However, the moral education should not be the education about any religion. A child should be taught to give equal respect to all religions; he should be told the importance of faith, honesty, fair dealing, abstinence, etc.
I propose that at least one period daily should be devoted to moral education. This will go a long way in tackling the malaise that is afflicting us at the present time.
Thanking you
Yours sincerely
Sudhir Verma
32. You are Anand Kumar of Panipat. You feel that ragging educational institutions is an evil and must be curbed. Write a letter to the editor of newspaper accordingly.
Anand Kumar
95 Sector 23-A
Panipat.
August 18, 20 ………………….
The Editor
The Tribune
Chandigarh
Sir
I wish to draw through the columns of your esteemed newspaper, the attention of the authorities and the public to a serious evil prevalent on our educational campuses. This is the evil of ragging. Ragging has become very common. The senior students of a college or university tease and manhandle the junior students. Sometimes ragging becomes so much troublesome that the victim is mentally disturbed for many days. It is high time that this evil should be curbed. The teachers and principals of schools and colleges and the authorities of a university should take stem steps. The police should also cooperate with them. The culprits should be given severe punishment. Only then this evil can be eradicated.
Thanking you
Yours faithfully
Anand Kumar
33. Your name is Lalit Kumar Negi. You feel strongly about the environmental pollution. Write a letter to the editor of a newspaper pointing out the dangers of environmental pollution.
Lalit Kumar Negi
100 Viveknand Nagar
Ludhiana
October 21, 20 …………………….
The Editor
The Statesman
New Delhi
Subject: The dangers of environmental pollution
Sir
Through your newspaper, I wish to draw the attention of the people to the dangers of environmental pollution. The air is no longer pure. In big cities, the smoke from factories and automobiles is choking humans and plants. All this pollution poses a big challenge to human beings and other kinds of life on the earth. Due to air pollution, disease like asthama, tuberculosis, cancer, etc. are on the rise.
Water pollution poses danger to human beings as well as plants and animals. Our government must do something to check this pollution. Steps should be taken to prevent the river water from getting polluted. Factories should be shifted away from the cities. The smoke from automobiles can be reduced with the help of better engines and lead-free petrol. If we don’t take such steps, our life on this earth will be endangered.
Thanking you
Yours faithfully
Lalit Kumar Negi
34. The evil of drinking is spreading fast. Write a letter to the editor of a newspaper, criticising the evil of drinking. Your name is Madan Lai Pruthi and you belong to Hissar.
Madan Lai Pruthi
34 Jhanj Gate
Hissar
November 26, 20 ………………….
The Editor
The Tribune
Chandigarh
Subject: Criticising the evil of drinking
Sir
Through your newspaper, I wish to draw the attention of the public towards a great social evil. This is the evil of drinking. This evil has become very common these days. The number of people who become addicted to wine is increasing. Wine is harmful to both the mental and physical health of a person. Under the effect of wine, man may become a beast. He forgets his moral duties.
Wine is the root cause of many crimes. Robberies, rapes and murders are often committed under the influence of wine. A man’s health falls due to excessive drinking. He spends too much money on wine. As a result, his family suffers. He cannot provide adequate education, food and clothes to his children. Thus wine is a poison both for the individual and the society. We should all fight against this menace.
Thanking you
Yours faithfully
Madan Lai Pruthi.
35. You are Deepak. You live at Krishna Colony, Bharatpur. Write a letter to the editor of a newspaper, criticising the growing use of unfair means in examinations.
Deepak
159 Krishna Colony
Bharatpur
June 18, 20 ……………………….
The Editor
The Indian Express
New Delhi
Subject: Criticising the growing use of unfair means in examinations
Sir
Through the columns of your newspaper, I wish to draw the attention of general public and education authorities to the problem of large scale cheating in examinations. Students have begun to consider it their right to use unfair means in the examination. There is such a fall in moral standards that the parents shamelessly help their children to copy. During the examination, you can find groups of people outside every school and college trying to smuggle copying material into the examination hall.
Because of this trend, students have become non-serious in their studies. They do not attend classes because they feel that they will pass by copying. This has resulted in mass indiscipline in schools and colleges. This evil must be curbed with a heavy hand. Parents should also realize that this is not going to help their children. They may pass one examination by copying. But they cannot pass all the examinations like that.
Thanking you
Yours truly
Deepak.
36. You are Harminder of 20 Tolstoy Marg, New Delhi. People in your area have been getting polluted water supply for sometime. Write a letter to the editor of a newspaper about it.
Harminder,
20 Tolstoy Marg
New Delhi
February 25, 20 ………………..
The Editor
The Hindustan Times
New Delhi
Subject : Poor water supply
Dear Sir
I wish to draw the attention of the Municipal Corporation of Delhi to the polluted water supply. It is a sad thing that the water supply in the area is either meagre or polluted. For the last one month, the water supplied by the corporation is dirty looking and gives bad smell. It is a great hazard to health. It is feared that it may cause dangerous diseases like jaundice and cholera in this area. The residents of this locality have complained to the authorities many times. But no attention has been paid to this problem. We hope that the problem will be solved with the help of your newspaper.
Thanking you
Yours truly
Harminder.
37. You are Ravi Kumar of New Delhi. Write a letter to the editor of a newspaper criticising vulgarity in Indian films.
Ravi Kumar
Z-2 West Patel Nagar
New Delhi
October 30, 20 …………………..
The Editor
The Hindustan Times
New Delhi
Subject: Criticising vulgarity in Indian films
Sir
I wish to highlight an evil through the columns of your newspaper. This is the evil of vulgarity in Indian films. Our films were clean and socially purposeful in the past. But these days, the films have no theme or social purpose. The producers attract people only by showing vulgar scenes.
The vulgarity in Indian films has increased to such an extent that it is not possible for a family to watch a film together. Bathing scenes, bedroom scenes and intimate love scenes have become very common. In some films, the dialogues have vulgar double meanings. The rape scenes are becoming more and more clear. The dresses of the heroines conceal less and reveal more.
All this vulgarity has a very bad effect on our younger generation. These films are spoiling the moral atmosphere of the country. Therefore, I request the authorities concerned that vulgarity in films should be checked sternly. The censor board should not pass such films for screening. Those producers who make such films should be fined or punished.
Thanking you
Yours faithfully
Ravi Kumar
38. Strikes and bandhs put the general public to a great inconvenience. Write a letter to the editor of a newspaper regarding the nuisance caused by strikes and bandhs.
Nirmal Kumar
356 Lawyers’ Colony
Kurukshetra
May 21, 20 …………………
The Editor
The Tribune
Chandigarh
Subject: Nuisance caused by strikes and bandhs
Sir
I wish to highlight a common evil through the columns of your newspaper. Strikes and demonstrations have become common in our country. The workers, the government servants, the traders, the rickshaw pullers – in fact, people in all fields of society – often resort to strikes and demonstrations for their demands. People are ready to go on strikes even on the slightest of excuses. Those who resort to these practices do not understand how much inconvenience is caused to the general public.
I suggest that the government should take a strict view of these strikes and bandhs. There should be a ban on all kinds of strikes and demonstrations. At least the strike in essential services like medical, education transport and banking should be completely banned. Anti-social elements should not be allowed to take the law in their own hands.
Thanking you
Yours sincerely
Nirmal Kumar
39. You think that there should be moral education in schools. Write a letter to the editor of a newspaper, stressing the need of introducing moral education in schools. [H.B.S.E. 2020 (Set-D)]
Sudhir Verma
346 Kotputli Lane
Karal
September 10, 20 ………………….
The Editor
The Times of India
New Delhi
Subject: The need for introducing moral education in schools.
Sir
Kindly let me express my views, through the columns of your newspaper. The modem society is becoming more and more faithless. The religious and moral values which were the basis of the Indian society are disappearing. Most of the social ills present today are because of the separation of morality from life. I am, therefore, of the opinion that there is an urgent need of introducing moral education in schools. However, the moral education should not be the education about any religion.
A child should be taught to give equal respect to all religions; he should be told the importance of faith, honesty, fair dealing, abstinence, etc. I propose that at least one period daily should be devoted to moral education. This will go a long way in tackling the malaise that is afflicting us at the present time.
Thanking you
Yours sincerely
Sudhir Verma
IV. Applications For Jobs
40. Your name is Amreesh Kumar and you live at 354 Rose Gardens, Bangalore. Write an application for the post of a supervisor at Hyde Park Enterprises, Mumbai.
Amreesh Kumar
354, Rose Gardens
Bangalore
March 8, 20 …………………..
The General Manager,
Hyde Park Enterprises
764, Bandra East
Mumbai
Sir
In response to your advertisement in the Hindustan Times today, I offer myself as one of the candidates for the post of a supervisor in your concern. I graduated from the University of Mumbai with a high second class. After that I obtained a diploma in garment manufacturing from the Japanese Institute of Garment Manufacturing Technology, Tokyo. I have been working as a Supervisor of Production Unit in a garment factory at Mumbai for the last two years. But the conditions of work here are not good. At the same time, the emoluments are not very encouraging. Hence, I wish to switch over to a better and more reputed company.
I am 26 years old and possess a pleasing personality and amiable manners. In case I get an opportunity to join your esteemed concern, I shall leave no stone unturned to prove myself worthy of my selection.
Thanking you in anticipation
Yours faithfully
Amreesh Kumar.
41. Write an application for the post of a clerk in the office of the Deputy Commissioner, ABC city. [H.B.S.E. March, 2020 (Set-C)]
Naresh Kumar ‘
771, Arun Nagar
ABC City
November 15, 20 …………………
The Deputy Commissioner
ABC City
Subject: For the Post of a clerk.
Respected Sir,
In response to your advertisement in The Tribune today, I offer myself as one of the candidates for the post of a clerk in your concern. I graduated from Kurukshetra University, Kurukshetra with a high second class. After that I obtained a diploma in computer applications from M.D. University, Rohtak. I have been working as a clerk in a sugar factory at Kamal for the last five years. I hope these factors make me a suitable candidate for the job. I assure you of my dedicated service.
Yours faithfully
Naresh Kumar